| Academic
Polices and Procedures : Change of Registration |
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| Registration Forms
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| On all change of registration forms, the appropriate
signatures are required. Approval from the Dean of Instruction is
required as a substitute for an advisor’s or an instructor’s
signature. Invalid signatures will be reported to the Dean of Student
Services for disciplinary action and a grade of “F” will
be recorded. |
| Adding and Dropping |
| The duration of time for changing a student schedule
after the registration form has been submitted is known as the add/drop
period. In order to add or drop a course, a student must first pick
up the form from the Business Office. During the general add/drop
period, a fee of $5.00 must be paid when the form is picked up. Next,
the student must obtain his/her advisor’s signature and then
submit the completed add/drop form to the Admissions and Records Office.
Class changes during the add/drop period are not reflected in the
student’s transcript or permanent record. |
Following the add/drop period is a drop-only period.
Students may only drop classes at this time. The same $5.00 fee applies.
At the end of the priority registration period for continuing students
is an Early Add and Drop Period. There is no fee for Early Add and
Drop |
| Please refer to the academic calendar for the add/drop,
drop only and early add/drop deadlines for each term. Please refer
to the Refund Policy for the percentage of refundable tuition. |
| Administrative Drop |
| An administrative drop is a drop from a class that
is not initiated by the student. The Refund Policy does not apply
to an administrative drop. Tuition refunds will NOT be awarded if
an administrative drop is processed. An administrative drop is initiated
under one of the following conditions: |
| 1. If a student has exceeded the number of allowable
absences as stated in the class syllabus, the instructor may initiate
an administrative drop. The administrative drop may also be initiated
by the Admissions and Records Office in consultation with the instructor.
An administrative drop is not reflected in the student’s transcript.
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| 2. If a student fails to follow attendance, prerequisite
or textbook policies, the instructor may initiate an administrative
drop. An administrative drop may also be initiated by the Admissions
and Records Office in consultation with the instructor. An administrative
drop is not reflected in the student transcript. |
| Withdrawing |
| The duration of time for changing a student schedule
after the add/drop period has ended takes place is known as the withdrawal
period. In order to withdraw from one course, or several courses,
a student must first pick up the form from the Business and Finance
Office. A fee of $5.00 must be paid when the form is picked up. Next,
the student must obtain the signatures of the instructor(s) from whose
course(s) the student is withdrawing, as well as from the student’s
advisor. Next, the student must submit the completed withdrawal form
to the Admissions and Records Office. Please refer to the academic
calendar for the withdrawal deadline for each term. |
| At the time of withdrawal, the instructor(s) will
determine a final grade for the student. The grade options on the
withdrawal form are “W” and “W/F”. The “W/F”
grade will calculate as in the student’s GPA as an “F”
grade, and will be recorded on the transcript as “W/F”.
The “W” grade will not be calculated in the GPA; no credits
will be earned, and the grade will be recorded as a “W”
on the transcript. |
| Official Withdraw from ASCC |
| To officially withdraw from ASCC, an Official Withdraw
from ASCC form must be submitted, along with all the designated signatures
listed on the form. Officially withdrawing from ASCC is different
than withdrawing from classes. An Official Withdraw indicates that
a student does not plan on attending ASCC the following term. The
student’s status will be changed from a continuing student to
an inactive student, and any priority registration will be automatically
cancelled. If a student decides to return the following term, he/she
will be classified as a returning student. The form is available from
the Admissions and Records Office. The appropriate signatures must
be obtained and the completed form returned to the Admissions and
Records Office. The fee to officially withdraw from ASCC is $10.00,
and must be paid at the Business and Finance Office during the clearance
process. The deadline to officially withdraw is the last day of instruction.
Please refer to the academic calendar for the specific dates. |
| Administrative Withdrawals |
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An administrative withdrawal is the
withdrawal of a student from a class initiated by either the instructor
or the Dean of Student Services. An instructor may initiate an administrative
withdrawal based upon requirements in the class syllabus. The Dean
of Student Services may initiate an administrative withdrawal based
upon a low grade report.
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